OCR Transcription for Accurate Recognition of Handwritten & Printed Characters

Utilize our OCR Transcription services to transcribe documents quickly and accurately in multiple languages. The OCR Transcription services we offer combine manual and automated methods to convert handwritten notes, printed documents, scanned images, and PDF files into editable text. Businesses requiring large volumes of transcription can benefit from our OCR transcription solutions.

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OCR Transcription

Our Approach to an Error-free OCR Transcription

At Cogito, an accomplished OCR transcription company, our approach to providing error-free transcription involves a multi-step process. A high-quality input image dataset is the first step, followed by an OCR tool to identify the text. The OCR output is then reviewed and manually corrected by experienced professionals. Lastly, we use a quality assurance process to make sure that the output is accurate, complete, and consistent.

Our OCR Transcription Service Involves:

Pre-processing Documents

Pre-processing Documents

A document is usually pre-processed for OCR transcription by scanning it and/or converting it into digital format. The process includes analyzing a document to identify its content, such as images and text, scanning it using optical character recognition (OCR) software, and then preprocessing the transcription to improve accuracy. We ensure that our final output is formatted correctly, noise-free, and easily readable.

Feature Extraction

Feature extraction is the process of identifying the patterns and structures underlying a given set of data. It involves extracting information from characters in an image, such as the font type, font size, character shape, and image orientation.

Additionally, background colors, textures, and lighting are also extracted. The OCR software can then use the extracted features to identify and transcribe the characters.

Feature Extraction
Character Recognition

Character Recognition

Once the features have been extracted, the OCR transcription tools can identify the characters in the document. It involves analyzing images for text in them, converting the text into machine-readable text, and storing the text in a database.

This is the most important step in the OCR transcription process, as it enables computers to recognize text from documents and convert them into digital text for further processing.


In post-processing, misspellings and incorrect characters that occurred during character recognition are fixed. The purpose of post-processing is to improve the accuracy of OCR (Optical Character Recognition) transcription.

The process involves editing the text, fixing errors, and improving the formatting. In post-processing, dictionaries, spellchecks, and grammar checks are used to increase the accuracy and readability of the text.


OCR Transcription Industry Use Cases

OCR transcription is a powerful and versatile technology that can be used to streamline workflows and automate complex tasks in a variety of industries. It can save businesses and organizations an immense amount of time and money in the long run, making it an invaluable tool. From healthcare to legal to finance, OCR transcription is becoming more and more popular. Among the many applications that OCR transcription can address are:



BPOs received a huge volume of handwritten or printed notes from clients, which can be digitally stored for present tasks and future references using OCR transcription.



Educational institutes can regularly use OCR transcription to convert and distribute handwritten papers, exams, or research papers into digital notes.



Insurance companies can verify data like signatures, dates, addresses, and dates of birth when customers file claims for damages caused due to reasons like natural disasters, theft, or damage caused by fire.



OCR facilitates retail store owners to detect out-of-stock items, stockroom errors, or products on store shelves by comparing product labels with product catalogs.

Outsource To Us

A team of experienced professionals can quickly and accurately convert your handwritten or printed materials into digital documents with our high-quality OCR transcription services. As a result of using advanced OCR technology, we are able to convert your documents into digital files that are easily searchable and editable. As your outsourced OCR transcription services partner, we promise quality while ensuring affordability.


Quality on a Promise

Our team comprises experienced professionals who are deeply committed to providing efficient OCR transcription services.


Uncompromised Data Security

Data security and maintaining our clients’ confidentiality is our foremost priority. We ensure no breach of data occurs at any time of OCR transcription.


Scalable with Quick Turnaround Time

Cogito comprises all required resources and infrastructure to offer unmatched OCR transcription services keeping timeliness and quality intact.


Flexible Pricing

Our prices can be customized as per the specific services our clients wish to avail. We offer flexible pricing and a pay-as-you-avail pricing model.

Get Us On Board

Let us take the responsibility to contribute the most efficient and accurate OCR transcription services for improved work efficiency.

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