Document Processing for a Secure Digital Database of Documents

Fast and accurate document processing services for streamlined workflows, improved efficiency, and secure data sharing. Our document processing services encompass document creation, management, storage, and distribution in secure digitized formats. We scan, index, capture, format, retrieve, convert, and securely store documents.

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intelligent document processing

Our Approach to Document Processing

Using optical character recognition (OCR) technology and manual transcription methods extract meaningful data from documents quickly and accurately. As part of our intelligent document processing solutions, we use Natural Language Processing (NLP) algorithms to extract and analyze the content of documents — which helps us quickly identify keywords, phrases, trends, and topics within the document.

Our Document Processing Service Involves:

Scanning, Converting, and Indexing Documents

Scanning, Converting, and Indexing Documents

To make it easier to access and store documents, we scan them first into a digital format using the latest imaging application. The scanned documents are then converted to multiple file formats, including PDF, Word, Excel, and more.

The documents are then indexed and organized as digital files according to their content and structure so that they can be searched and accessed quickly.

Data Extraction from Documents

We use advanced data extraction technology to extract structured data from documents and convert them into digital formats. It is a form of data mining that utilizes techniques such as document segmentation, feature extraction, natural language processing (NLP), optical character recognition (OCR), and machine learning to identify patterns and extract information from large collections of documents automatically.

Data Extraction from Documents
Applying Encryption in the Documents

Applying Encryption in the Documents

We can encrypt documents digitally or physically, and we can encrypt their content as well as their metadata. Embedding encryption in a digital document requires first converting it into a file format that can be encrypted, such as PDF or image.

We then encrypt the document with an encryption algorithm and a key, which we share with the intended recipients, in order for them to be able to decrypt the file whenever necessary.

Document Processing Industry Use Cases

Document processing involves storing, processing, and managing documents of all kinds, including paper and digital documents, such as invoices, reports, forms, etc. A variety of business processes from data capture to workflow automation define intelligent document processing use cases, including reporting, analytics, and other business processes. You may find the following other uses cases useful for your reference:



Businesses need to read and extract key data such as name, DOB, address of delivery, and pin code to ensure delivery takes place in the first instance and without delivery errors like mismatch if recipient.

Government Tasks

Government Tasks

For government elections, population census, or any other government projects involving a huge amount of data, data processing helps complete tasks faster and with authenticity.



Calculating expenses and analyzing invoices is a time-consuming task that can be automated for faster and foolproof outputs.

Outsource To Us

Reduce costs and increase productivity with our document processing services. Being one of the trusted intelligent document processing vendors, we can offer you solutions tailored to meet your specific needs. As part of our commitment to our clients, we strive to provide them with fast, accurate, and reliable document processing services. Let us help you with your document processing needs! Contact us today!


Quality on a Promise

Our team comprises experienced professionals who are deeply committed to providing efficient data processing and extraction services.


Uncompromised Data Security

Data security and maintaining our clients’ confidentiality is our foremost priority. We ensure no data breach occurs at any time of data processing and extraction.


Scalable with Quick Turnaround Time

Cogito comprises all required resources and infrastructure to offer unmatched data processing and extraction services keeping timeliness and quality intact.


Flexible Pricing

Our prices can be customized as per the specific services our clients wish to avail. We offer flexible pricing and a pay-as-you-avail pricing model.

Get Us On Board

Let us take the responsibility to contribute the most efficient and accurate data processing and extraction services for improved work efficiency.

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