Why Do You Need an Audio Transcription Service?

April 22, 2018 4 min read By Cogito Tech. 1191 views

Audio transcription is becoming necessary for business organizations, helping them save time and gain insight to get the benefits from a detailed textual account of verbal messaging. It has multiple uses and becoming a crucial part of many organizations.

Different business houses now utilize audio transcription services as it is helping digital marketing professionals to increase the reach of the audience with the help of SEO promotions and other online advertising activities. It can do far beyond what you think, so let us find the top reasons to use Audio Transcription Services in your Business.

audio transcription service for business

What Exactly is an Audio Transcription Service?

Transcription is the process of converting audio or video files into written documents. Transcribing recordings allows for further analysis and a deeper understanding of the content. Audio transcription is converting verbal language into a written text format.

Though the procedure could be different due to diverse transcription modes like software tools or manual by humans, the motive is the same to convert the audio files into text. Currently, the primary use of audio transcription is in fields like healthcare, law, media, and NGOs, so let us find out why you need to use this in your business.

Businesses value audio transcription for the following reasons:

1. Easy Transfer of Knowledge

It’s required at legal proceedings or during business meetings. It’s necessary to record the Minutes of Meeting (MoM) correctly. People can use their phones and other devices to maintain a record which could be confusing. With the help of an audio transcription service, files are converted into a text documents that can be readable.

2. Easily Manageable Data

To listen or understand the audio-stored data, you need compatible equipment and other facilities to play the sound at a suitable place. At the same time, data in the text can be easily handled or exchanged anytime, anywhere, with a quick option to read and understand its meaning. Hence, an audio file is more problematic to manage as it requires extra storage and a transfer mechanism to share with others while keeping the originality of the contents.

3. More Evident as a Proof

Compared to a text document presented as proof, an audio file needs to be more robust due to a lack of sound reliability and source of recordings. While on the other hand, well-written texts or manuscripts are more reliable and better sources of evidence when presented at legal proceedings or other lawsuits. Compared to audio files, it can help you win any legal dispute when you put a text document as evidence.

4. Alternative Text for Audio Files for Enhanced Searchability

Search engines cannot access the contents of audio files on websites, so they cannot properly index the materials. But when you convert such content into text and upload it on your website, it can be easily indexed by the search engines helping your website improve its ranking and get more users by boosting the online traffic. You can modify written content and make it SEO-friendly to increase the online presence for better business leads.

5. Feasible Storage Options

The best part of audio transcription is that when you convert the file into a text document, it can be converted into various formats like PDF and other readable formats that help to stare the contents in multiple forms. Converting an audio file into other audible formats is quite complex compared to converting a text document into different types of readable manuscripts.

Audio transcription companies are now using advanced tools and techniques to convert audio files into the best formats while ensuring privacy or maintaining the confidentiality of the contents. Though there are many free audio transcription tools, they are unreliable and lack quality. Cogito Tech is a well-known company that transcribes audio files to text at a very affordable cost delivering this service to a broad group of customers across the globe.

Audio Transcription Types

To make written text legible and meaningful, audible speech needs to be reduced, interpreted, and represented. A recording transcription can be classified into three types: a textual transcription, an edited transcription, and an intelligent transcription. Below is an explanation of how each type emphasizes legibility and accuracy differently:

1. Verbatim Transcription

Transcribing the text to a written form includes every aspect of what is said, including every word, every laugh, every background noise, and every word or phrase that is missing or that is incomplete. Transcripts are replicas of audio recordings. There are non-verbal features in these transcripts that make it hard to read the transcription, but they give an understanding of the situation represented by the transcription.

2. Edited Transcription

As long as the recording’s meaning does not change, parts of the audio file may be omitted. This transcription does not include speech errors, false starts, or sounds such as “mmm”, “ehh”, etc. Transcribers must be able to distinguish between what is necessary and what isn’t. The transcriber must have an understanding of the meaning of the audio content since speeches, conferences, and seminars are commonly transcribed in this type of format.

3. Intelligent Transcription

In the rushed speech, the transcriber provides the missing articles and adds personal pronouns. Furthermore, the intelligent transcript does not include filler words in addition to what is considered in the edited transcript. There is a standard version and grammar for the jargon words, as well as a solution for time conflicts. Maintaining the meaning of the phrases requires a complete understanding of the audio recording. Transcribing academic papers using this method is particularly useful in cases where it is essential to read large amounts of text accurately and in a timely manner as well as to comprehend it.

Final Thought

There has been rapid growth in the use of transcription services in the last decade. In the past, these services focused on technicalities, supporting kids with special needs, and helping them learn second languages. However, it has a multitude of applications in businesses in diverse industries, e.g., from media and broadcasting to education & training to various others.

Since its founding, Cogito has been providing NLP expertise to businesses and industries to meet their transcription needs for over a decade. As an in-house transcription service provider, we ensure the accuracy of the transcriptions while ensuring that the assigned tasks are delivered on time.

If you wish to learn more about Cogito’s data annotation services,
please contact our expert.