What is Transcription of Documents and how it is done?

February 13, 2018 2 Comments Transcription Services cogito tech

A document transcribed properly reproduces what the speaker has conveyed literally to his audience or the words exchanged during the conversation of two parties. Though, the mode of communicating could be anything from Transcription of Documentsaudio to video or text language depends on the ease of the speaker or situation where it has been delivered.

Let us go deeply to know what does transcribe sounds like and how it is different from translation, or is the transcription same as translating? Though, it seems transcription services are similar to translation or same techniques are used to complete both process, but there is significant difference and here we will tell you what actually transcription is and how it is done?

The Definitions of Transcription

Transcribe words can be defined with the meanings of copying or writing in one part what has been written in another genre.

Transliterate means write or print (a letter or word) using the closest corresponding letters of a different alphabet or language.

And represent phonological, phonetic, lexical or morphological elements of a language or dialect through a writing system.

In Translation world, the former meaning of the vocabulary is used, that is, and in other more colloquial language, while on the other hand, the transcription is putting a conversation, audio or recording into writing. In translation process the texts of document is converted into one language to another language in truthful and similar way to the original.

Why There is a Need of Transcribing a Document?

People around the word not only understand their own language, but they also wish to read or hear a particular conversation as per their ease and availability. The most common reasons why customers usually request to transcript a document are discussed below.

– Record in writing something that has been said verbally.

– Distribute brochures, newspapers, writings or files on the content of a presentation, interview, speech or other types of presentations.

– To reduce the memory storage of some types of recordings.

– To archive or sort any kind of information in a particular database or keep it in digital form.

– Or to make it available to read the document later anytime whenever required.

The best part of transferring information to a text or audio transcription services is that you can analyze the document more rapidly and can get a data more quickly or can extract more active decisions about a particular speech. And do this task you need to find transcription services companies like Cogito to transcribe the document in right manner.

What Type of Materials can be Transcribed?

Any kind of audio speech or recordings can be transcribed, but make sure the voice quality and background noise of the recording should be clear otherwise it can impede or hinder the transcription of the document or loose the essence of the speech.

The transcription services is nowadays required for various needs like conferences, talks, working groups, lectures, speeches, television programs, interviews, telephone conversations and dictations. The document transcribed with loyally reproduces what exactly speaker has said and transmitted literally to the audience or the exact conversation between two parties.

However, in case of legal proceedings it is also necessary to provide the type of documents in trials as evidence and procedure of documentation that helps the judge to understand or analyze the original audio media is provided there.

Methods of Transcribing the Documents

There are mainly there methods of transcribing documents – Literal transcription, Natural transcription and Phonetic transcription. And these methods of transcribing is used or applied as per the clients need, availability of data and ease of transcriber.

Literal transcription: In this process, all the sounds that are heard exactly written in document including errors of pronunciation, repeated or unfinished words and everything exactly said in the audio, with semicolons. This method is especially used in judiciary purpose for evidence.

Natural transcription: In this method, transcriber try to eliminate unrelated information resulting a more natural and clearer text comes while reading. However, the words or meaning of the phrases are not usually changed. This method is usually used for preparing of dossiers, brochures or presentations of a seminars or conference and talks etc.

Phonetic transcription: This not used practically everywhere or every time, as the sounds are transcribed into symbols according to international phonetic standards, thus it is kept reserved especially for expert linguists or transcriber to do the job professionally.

Apart from document transcription, there are different types of transcription like Audio or Video transcription and OCR transcription that means converting the information into different format but keep the essence of the original one to make it usable for different types of users as per their needs. However, in all types of transcription quality is most important factor to keep the original words understandable for different people with the same meaning. Cogito is right here providing the transcription services for different types of companies with highest accuracy.

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  1. 1

    Joeann

    Thanks, it is quite informative

    Reply
  2. 1

    Halley

    Thanks to the excellent manual

    Reply

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