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Audio Transcription ServiceTranscription Services

Why You Need to Use Audio Transcription Service in Your Business?

Audio transcription is becoming the need for business organizations helping them to save time and gain insight to get the benefits from a precise textual account of verbal messaging. It has multiple benefits and becoming a crucial part of many organizations.

Actually, Audio transcription services are now utilized by different business houses as it is helping digital marketing professionals to increase the reach of audience with the help of SEO promotions and other online advertising activities. It can do far beyond you think about it, so let us find out what are the top reasons to use Audio Transcription Services in your Business.

What Exactly Audio Transcription Service is?

Audio transcription is the process of converting the verbal language into a written text format. Though, the procedure could be different due to diverse modes of transcription like software tools or manually by humans but the motive is same to convert the audio files into a text. Currently the main use of audio transcription is fields like healthcare, law, media, and NGOs, so let us find out why you need to use this into your business.

Transfer of Knowledge

This is where it requires at the legal proceedings or during the business meetings. Actually, it is necessary to record the Minutes of Meeting (MoM) correctly, and people can use their phones or other devices to maintain as a record which could be very confusing when a third person tries to listen without any past indication. So, with the help of audio transcription service such files are converted into text document that can be readable publically to understand clearly.

Easily Manageable

To listen or understand the audio stored data you need compatible equipment and other facilities to play the sound for you at suitable place. While a data into text can be easily handle or exchange anytime anywhere with quick option to read and understand its meaning. Hence, audio file is more problematic to manage as it requires extra storage and transfer mechanism to share with others while keeping the originality of the contents.

More Evident as a Proof

An audio file compare to a text document presented as a proof is weaker due to lack of sound reliability and source of recordings. While on the other hand, well-written texts or manuscripts are more reliable and better source of evidence when presented at legal proceedings or other lawsuits complications. Compare to audio files it can help you better to win any legal dispute when you put a text document as an evidence.

SEO-friendly Contents

Search engines cannot access the contents of audio files on websites, so it cannot properly index the materials in right manner. But when you convert such contents into text and upload on your website it can be easily indexed by the search engines helping your website improve its ranking and get more users by boosting the online traffic. You can modify written contents and make it SEO-friendly to increase the online presence for better business leads.

Feasible Storage Options

The best part of audio transcription is that when you convert the file into a text document then it can be converted into various formats like PDF and other readable formats that help to stare the contents in various formats. And converting an audio file into other audible formats is quite difficult compare to converting a text document into different types of readable manuscript.

Audio transcription companies is now using advance tools and techniques to convert the audio files into best formats while ensuring the privacy or maintaining the confidentiality of the contents. Though, there are many free tools for audio transcription but they are not reliable and having lack of quality. Cogito Tech is one the well-known company that transcribe audio file to text at very affordable cost delivering this service to wide group of customers across the globe.

by Cogito April 23, 20180 comments

Transcription Services

What is Transcription of Documents and how it is done?

A document transcribed properly reproduces what the speaker has conveyed literally to his audience or the words exchanged during the conversation of two parties. Though, the mode of communicating could be anything from audio to video or text language depends on the ease of the speaker or situation where it has been delivered.

Let us go deeply to know what does transcribe sounds like and how it is different from translation, or is the transcription same as translating? Though, it seems transcription services are similar to translation or same techniques are used to complete both process, but there is significant difference and here we will tell you what actually transcription is and how it is done?

The Definitions of Transcription

Transcribe words can be defined with the meanings of copying or writing in one part what has been written in another genre. Transliterate means write or print (a letter or word) using the closest corresponding letters of a different alphabet or language. And represent phonological, phonetic, lexical or morphological elements of a language or dialect through a writing system.

In Translation world, the former meaning of the vocabulary is used, that is, and in other more colloquial language, while on the other hand, the transcription is putting a conversation, audio or recording into writing. In translation process the texts of document is converted into one language to another language in truthful and similar way to the original.

Why There is a Need of Transcribing a Document?

People around the word not only understand their own language, but they also wish to read or hear a particular conversation as per their ease and availability. The most common reasons why customers usually request to transcript a document are discussed below.

Record in writing something that has been said verbally. Distribute brochures, newspapers, writings or files on the content of a presentation, interview, speech or other types of presentations. To reduce the memory storage of some types of recordings. To archive or sort any kind of information in a particular database or keep it in digital form. Or to make it available to read the document later anytime whenever required.

The best part of transferring information to a text or audio transcription services is that you can analyze the document more rapidly and can get a data more quickly or can extract more active decisions about a particular speech. And do this task you need to find transcription services companies like Cogito to transcribe the document in right manner.

What Type of Materials can be Transcribed?

Any kind of audio speech or recordings can be transcribed, but make sure the voice quality and background noise of the recording should be clear otherwise it can impede or hinder the transcription of the document or loose the essence of the speech.

The transcription services is nowadays required for various needs like conferences, talks, working groups, lectures, speeches, television programs, interviews, telephone conversations and dictations. The document transcribed with loyally reproduces what exactly speaker has said and transmitted literally to the audience or the exact conversation between two parties.

However, in case of legal proceedings it is also necessary to provide the type of documents in trials as evidence and procedure of documentation that helps the judge to understand or analyze the original audio media is provided there.

Methods of Transcribing the Documents

There are mainly there methods of transcribing documents – Literal transcription, Natural transcription and Phonetic transcription. And these methods of transcribing is used or applied as per the clients need, availability of data and ease of transcriber.

Literal transcription: In this process, all the sounds that are heard exactly written in document including errors of pronunciation, repeated or unfinished words and everything exactly said in the audio, with semicolons. This method is especially used in judiciary purpose for evidence.

Natural transcription: In this method, transcriber try to eliminate unrelated information resulting a more natural and clearer text comes while reading. However, the words or meaning of the phrases are not usually changed. This method is usually used for preparing of dossiers, brochures or presentations of a seminars or conference and talks etc.

Phonetic transcription: This not used practically everywhere or every time, as the sounds are transcribed into symbols according to international phonetic standards, thus it is kept reserved especially for expert linguists or transcriber to do the job professionally.

Apart from document transcription, there are different types of transcription like Audio or Video transcription and OCR transcription that means converting the information into different format but keep the essence of the original one to make it usable for different types of users as per their needs. However, in all types of transcription quality is most important factor to keep the original words understandable for different people with the same meaning. Cogito is right here providing the transcription services for different types of companies with highest accuracy.

by Cogito February 13, 20181 comment

Transcription Services

What is Transcription and Its Types?

Transcription is the process of converting audio or video into text format. The conversion can be done on any written format like over a word document and many transcription services companies offer word-perfect transcription in which every single word spoken is written down including expressions or exclamation reactions or other similar words.

Actually, as per the experts the process of transcription is far more than turning speech into the text or written language. And now it has reached the next level by using an automatic speech recognition technology, human transcriptionists or with the combination of both resources.

Types of Transcriptions

The types of transcription are mainly categorized into three types – verbatim, edited and intelligent transcription. All these transcriptions can be used for audio or video files only the process could be different, depending upon the requirements and resource availability.

The First Kind Verbatim Transcription – is considered most complicated and time-consuming process. This process is also very expensive because it involves making sure the each word spoken word, every emotion, laughs, shouting, background noise, even muttered or murmuring or jumbled sentences or words is transcribed carefully and time-codded in the written format making it like an exact replica of audio or video file as recorded. Such transcription mainly used for legal records or movies, films, and video commercials etc.

The Second Type of Transcription – Edited Transcriptions that are often used when transcriber can omit the parts from the video or audio file, without disturbing the meaning of the recording not change at all. Though, this type of transcription is time consuming as transcriber must know what is important to keep into adios or video file and what is not important. Edited transcriptions require the transcriber to understand the sense or purpose of the video or audio file and just clean up the odds retaining the reliability of the audio or video file. Such kinds of transcriptions are generally used for seminars, conferences, public speeches and editorial classes.

The Third Type of Transcription – Intelligent Transcription process not involves any kind of emotions, half-sentences, mumbled or garbled speech in the written text format. The actual result of this transcription is that it’s straightforward and the final words would be full of inelegance to make it worth. To perform this audio or video to text transcription a well-qualified and trained transcriber required having experience to do such jobs carefully, as they need to have a complete understanding of what the speaker is trying to convey to audience. Actually, this type of transcription process involves lot more editing and less the transcription effort.

However, all these three types of transcriptions have their own pros and cons, hence it is very important before choosing the audio or video transcription services always evaluate the actual needs of the client to choose the right one or most suitable format of transcription as per the client’s usability to make it worth from every perspective.

by Cogito November 20, 20171 comment